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Onondaga County Seal
Onondaga County

County Clerk

E-Record

What is eRecording?

The Onondaga County Clerk’s Office is now able to accept documents electronically.
eRecording is the electronic recording of land records documents. It’s the process by which they are transmitted via the Internet to our office for official recording via a facilitator company.

What are the benefits of eRecording?

  • Documents are recorded in minutes
  • Increases effectiveness and efficiency
  • Shorten the recording gap
  • Receive and re-submit rejected documents in a fraction of a time
  • Get documents into the public record faster

How do I eRecord documents?

You may contract with one of our registered electronic recording facilitators. E-recording facilitators transmit data for recording along with payment of all applicable taxes and fees.

Is eRecording mandatory for the filling of all land records?

No, NYS law gives us permission to accept eRecorded documents but does not allow us to mandate it.

How is eRecording different from eFiling?

eRecording is the electronic filing of land records and eFiling is the electronic filing of court records.

What forms are used for eRecording?

When eRecording, please complete the TP-584 and RP-5217 forms online, in PDF format and submit electronically along with the deed.
For deeds submitted as hard copy, complete the PDF form online, print and submit it with the deed. The four-part forms are no longer accepted as long as the PDF forms are submitted. These PDF forms can be found on the Internet here: TP-584 | RP-5217

Descriptions of the mortgage types for E-recording:

MTG TYPE A- full mortgage tax rate. Commercial, unimproved, vacant property
MTG TYPE B- 1-2 family dwelling mortgage $10,000 and over
MTG TYPE C- 1-2 family dwelling mortgage under $10,000
MTG TYPE D- FCU/Natural Person, 3-6 family dwelling
MTG TYPE D2 – FCU/Natural Person, 1-2 family dwelling, $10,000 and over
MTG TYPE D3- All Tax exempt, recording fees only
MTG TYPE F- FCU/Natural Person 1-2 family dwelling under $10,000
MTG Exempt Tax- Fees-no fees or tax. For government filings
CEMA with New Money-CEMA advancing new funds, full tax rate

All transaction types for E-recording

TranCode | TranDesc
272 MTG TYPE A
272 MTG TYPE A
273 MTG TYPE B
274 MTG TYPE C
275 MTG TYPE D
276 MTG TYPE E
277 DEED RESIDENTIAL
278 SAT MTG
284 MTG TYPE F
286 P-ATT
287 SUB-A
291 SUBDIVISION MAP FILING
292 ASMT-RELEASE MTG
318 EASE, R-WAY
322 MTG TYPE D-2
323 MTG TYPE D-3
330 CEMA
335 UCC LIENS
360 DEED COMM OR VACANT
381 DECLARATION
464 TERMINATION
494 RECORDING – M A
496 RECORDING – OTHER COURT ORDER
497 RECORDING – MTG COURT ORDER
499 RECORDING – DEED COURT ORDER
525 MTG EXEMPT TAX – FEES
526 RECORDING – Misc
529 CEMA WITH NEW MONEY
530 DEED MISC
548 EASEMENT PUBLIC UTILITY
549 DEED MISC WO TP584
555 ASSIGNMENT OF RENTS AND LEASES
564 PP RETT# DEED COMM OR VACANT
565 PP RETT# DEED RESIDENTIAL
586 LAND CONTRACT- TYPE B
589 LAND CONTRACT- TYPE A
595 NYSDOT APPROP
596 NYSDOT DEED MISC WO TP